The primary purpose of the Office of Financial Aid is to facilitate the provision of financial assistance to students who, without such assistance, would be unable to attend North Carolina Wesleyan University. During recent academic years, more than 98 percent of Wesleyan students received financial aid totaling over $24 million annually. The Office of Financial Aid facilitates loans, grants, scholarships and/or part-time employment for students in need of financial assistance. Students seeking financial aid should not be deterred from enrolling solely because of the cost of their education. An education at North Carolina Wesleyan University is an investment in each student’s future success. The Office of Financial Aid strives to help students and their families finance a high quality and affordable education at North Carolina Wesleyan University.
The Free Application for Federal Student Aid (FAFSA) is the only application required for financial aid. The simplest and easiest way to complete this form is online at studentaid.gov. Students may also request a paper application from the U.S. Department of Education Central Processing Center (CPS) by calling 1.800.433.3243. Please make sure to list North Carolina Wesleyan’s school code number - 002951 - in order for your application to be received by the University. The application must be completed annually and will be available by December 31st of each year.The application for the 2024-2025 academic year will be available December 31, 2023. The application must be completed before any federal or state aid or some institutional aid will be awarded or applied to your student account statement.
Approximately one third of applications are randomly selected by the CPS for a process called verification. Verification requires the Office of Financial Aid to confirm the information reported on the FAFSA. Additional documentation may be required including, but not limited to, tax transcripts or tax returns. Inceptia: a division of the National Student Loan Program (NSLP) Verification Gateway on behalf of the Office of Financial Aid will notify students if any supplemental documentation is needed.
Types of Financial Aid
Traditional Students: Traditional students’ financial aid funding is available through federal, state and institutional sources. Federal funding consists of the Federal Pell Grant, Federal Supplemental Educational Opportunity Grants (FSEOG), Federal Direct Loans and Federal Work Study (FWS) for students. Parents may also apply for the Federal Direct Parent PLUS Loan.
Funding sources from the State of North Carolina are limited to residents of North Carolina and include the North Carolina Need Based Scholarship (NBS). The State of North Carolina now determines residency. The student must meet all other eligibility requirements for the federal Pell Grant, with the exception of the expected family contribution. The student must meet at least one of the following:
- Qualify as a legal resident of North Carolina and as a resident for tuition purposes under the criteria set forth in G .S. 1 I 6-143.1 and in accordance with definitions of residency that may from time to time be adopted by the Board of Governors of The University of North Carolina.
- Be a veteran provided the veteran’s abode is in North Carolina and the veteran provides the eligible private postsecondary institution a letter of intent to establish residency in North Carolina.
- Be an active duty member of the Armed Forces provided the member of the Armed Forces is abiding in this State incident to active military duty in this State.
- Be the dependent relative of a veteran who is abiding in North Carolina while sharing an abode with the veteran and the dependent relative provides the eligible private postsecondary institution a letter of intent to establish residency in North Carolina.
- Be the dependent relative of an active duty member of the Armed Forces who is abiding in North Carolina incident to active military duty while sharing an abode with the active duty member.
Institutional aid is awarded to students based on academic merit, performance and/or demonstrated need. Information about institutional merit-based and special distinction award eligibility is available from the Office of Admissions. Information regarding need-based award eligibility is available from the Office of Financial Aid. Additional award information can be found on the North Carolina Wesleyan University website at ncwc.edu.
University Scholarships for Freshmen Students
(Inclusive of NC-Need Based Scholarship and Federal Pell Grant if eligible and other institutional awards)
*If selected, the scholarship only covers tuition, room (double only), board and books. The student is responsible for any other additional fees.
** Awarded for only eight semesters
Minimum 3.75 Weighted GPA
1200 SAT/25 ACT**
Must maintain GPA of 2.95
Scholarship not guaranteed; selection of recipients will be determined by interview performance (limited amount available)
Completion of FAFSA required
3.30 Weighted GPA
1080/1000 SAT/21 ACT**
Must maintain GPA of 2.75
3.00 Weighted GPA
980/900 SAT/19 ACT**
Must maintain GPA of 2.6
2.5 Weighted GPA
900/820 (new/old) SAT/17 ACT**
Must maintain GPA of 2.3
|Bishop Opportunity Award (BOA)
||Must meet admissions criteria
|Transfer Opportunity Award (TOA)
||Minimum 2.0 - 2.4 GPA
University Scholarships Criteria Conditions:
University scholarships may be suspended based on academic performance. Review will take place at the end of every academic year once final grades have been posted in May.
*Receipt of an outside scholarship may reduce your university scholarship or award.
** Based on full time status
***NCWU admissions is test blind; therefore, SAT/ACT scores are not required for acceptance.
****Scholarships or awards are restricted to undergraduate programs.
University Scholarships for Transfer Students:
Recipients must maintain GPA of 2.0 or higher in university coursework, maintain Satisfactory Academic Progress and be enrolled full-time in the Traditional Program.
|Transfer Award Gold
||Minimum 3.5+ GPA
|Transfer Award Blue
||Minimum 3.0 - 3.4 GPA
|Transfer Award White
||Minimum 2.5 - 2.9 GPA
|2+ Wesleyan Grant
||A grant awarded through the admission process to traditional full-time students who have graduated from a community college with an Associates Degree. The award is only for the fall and spring semesters only.
|Transfer Opportunity Award (TOA)
||Minimum 2.0 - 2.4 GPA
Special Distinction and Participation Awards:
||Member of the Roger & Gaile D. Taylor Honors Program (Application-based)
||New international students (on-campus only)
|United Methodist Award
||Application for UMC Award and letter from pastor confirming active membership in United Methodist Church affiliated with the NC Conference of United Methodist Churches.
||Students with GPA 3.0+, whose parents or grandparents graduated from NCWU
|Phi Theta Kappa/Gamma Beta Phi
||Must be a transfer student with an Associates Degree and certificate, card or letter from the society showing membership is required.
||50% reduction for tuition, room & board, books
||Dependent of full-time, licensed ordained ministers of a United Methodist Church in the NC Conference; also extends to all denominations residing in Nash, Edgecombe, Franklin, Halifax, Johnston, Wake, Warren and Wilson (replaces all other institutional funds)
|Bishop Esports Award
||Varies based on academics
Minimum 2.5 weighted GPA, must maintain a GPA of 2.3, scholarship not guaranteed and cannot be combined with any other academic scholarships.
Federal and State Awards:
FAFSA is required for all of the following.
The North Carolina Wesleyan University Federal School Code Number is 002951.
|Federal Pell Grant
||Up to $6,895
||Need-based; FAFSA completion required
|Federal SEOG Grant
||Up to $4,000
||Need-based for high need; FAFSA completion required
|NC Need-Based Scholarship
||Residency Determination Service validation is required (eligibility is at least a three-quarter time enrollment status and only for a maximum of ten semesters); FAFSA completion required
||Need-based; FAFSA completion required
|Federal Direct Student Loan
||Based on grade level; FAFSA completion required
|Federal Direct Parent (PLUS) Loans
||A credit check will be completed during the application process and you must complete a Direct PLUS Loan Master Promissory Note (Direct PLUS Loan MPN); FAFSA completion required
Graduate or Professional Studies Students: Enrolled graduate or professional students in a program leading to a degree or certificate may receive the Federal Direct Unsubsidized Loans in which eligible students may borrow up to $20,500 per school year. Enrolled graduate or professional students may also receive Federal Direct Parent (PLUS) Loans in which eligible graduate or professional students who need to borrow more than the maximum unsubsidized loan amounts to meet their education costs may apply for a Graduate PLUS loan. A credit check will be completed during the application process. Both also require the completion of the Graduate Master Promissory Note. For more information about federal student loans visit StudentAid.gov/loans.
Adult Studies Undergraduate Students:
Along with the Federal Pell Grant, Federal Direct Student, Federal Direct Parent Loans and North Carolina Need Based Scholarships (NC residents only), North Carolina Wesleyan University offers our adult learners the following internal grants.
(Grants can be combined with discounts to achieve greater savings.)
|2+ Wesleyan Gant
||A grant that reduces tuition to equal or less than attending a four year state university as a commuting student for graduates of Wilson, Edgecombe, Nash and Wake Tech community colleges who are admitted to the Rocky Mount or Raleigh-Durham campuses. This applies to fall and spring only for students completing a minimum of 12 semester hours each semester. Students in the graduate program or students seeking a degree in the Bachelor of Science Nursing program are not eligible to receive this grant.
|NC Wesleyan Methodist Grant
||Members of a United Methodist Church receive a grant that’s equivalent to twenty percent reduction in the cost of tuition. This is applied in the fall and spring semester only for students completing a minimum of 12 semester hours each semester. Students in the graduate program or students seeking a degree in the Bachelor of Science Nursing program are not eligible to receive this grant.
|Phi Theta Kappa/Gamma Beta Phi
||If a NC community college graduate was a member of the Phi Theta Kappa/Gamma Beta Phi honor society, the student will receive a $500 ($250 each semester) internal grant. This is applied to fall and spring only for students completing a minimum of 12 semester hours each semester. A certificate, card or letter from the society showing membership is required. Students in the graduate program or students seeking a degree in the Bachelor of Science Nursing program are not eligible to receive this grant.
|APS Legacy Grant
A Legacy Student is a child of a NCWU alumni. Parents of alumni are NOT eligible for the grant.
Parameters of the Grant:
- Child of a NCWU alumni
- $500 per semester; max of 4 semester, $2,000 total
- Fall and Spring only
- Must be registered for 12 hours in semester
- Grant is applied after the drop period in B session of a semester
- Grant is applied to account by Financial Aid which is able to be viewed in your my.ncwc student portal Financial Aid Awards
International/Undocumented Students: Students who are not permanent residents of the U.S. or eligible non-U.S. citizens can only receive institutional aid. Information regarding the aid available to international and/ or undocumented students is available through the Office of Admissions.
Full-time enrollment = 12 or more semester hours
Three-quarter-time enrollment = 9-11 semester hours
Half-time enrollment = 6-8 semester hours
Less than half-time enrollment = 1-5 semester hours
Student Employment Program
The Student Employment Program provides part-time employment for enrolled students. By providing a wide range of employment opportunities in various fields, student employment helps students to gain work experience related to their educational and career objectives. The availability of jobs varies from each semester and it is the student’s responsibility to seek out and apply for on-campus jobs. An on-campus job fair is hosted by the University every August, during the first week of classes. The student’s earned amount cannot exceed the total amount awarded by the school for that award year and any earned amount will be paid directly to a bank account the student provides. A student may be given a warning and/or terminated for Violation of the Honor Code, refusing to work, not notifying supervisor of schedule conflicts, absences or tardiness, sleeping while on duty, excessive personal use of cell phone and unprofessional language or behavior.
At North Carolina Wesleyan University, there are four types of student employment: 1) Federal Work Study; 2)Institutional Work Study, and 3) Summer Employment.
Satisfactory Academic Progress Policy
North Carolina Wesleyan University is required to establish standards for measuring Satisfactory Academic Process (SAP) for students to be eligible for Title IV (federal) aid in accordance with eh Higher Education Act of 1965, as amended by Congress. A student must meet the requirements of the financial aid SAP policy to be eligible for federal, state and institutional financial aid assistance at NCWU.
To qualify for any grant, work study or loan, a student is required to meet satisfactory academic progress (SAP) for both the qualitative and quantitative standards in the course of study the student is pursuing at North Carolina Wesleyan University. Students who fail to meet both the qualitative and quantitative standards to maintain satisfactory progress may be placed on financial aid probation or possible suspension. If placed on suspension, students may not receive financial aid unless an appeal letter and applicable documentation has been approved. An appeal must be received no later than the end of week four of each semester or sub session.
Eligibility for federal, state and institutional financial aid shall be determined by both the qualitative and quantitative standards, as defined below.
Qualitative Standards: In accordance with the University’s Academic Standards, students in good standing, students on academic probation and students on academic warning, are eligible for financial aid unless they do not meet the following qualitative standards.
|Class standing = freshman
||Have a minimum 1.4 GPA
|Class standing = sophomore
||Have a minimum 1.8 GPA
|Class standing = junior
||Have a minimum 2.0 GPA
|Class standing = senior
||Have a minimum 2.0 GPA
Quantitative Standards: Quantitative standards are reviewed at the end of each payment period (Fall, Spring, Summer I and Summer II). This is a cumulative standard. Students must pass (earn credit for) a minimum percentage, according to the table below, of the courses in which they register. This is a cumulative test. Students with less than two completed semesters will be evaluated at the end of each payment period. Hours transferred to the University from other academic institutions and counted toward graduation will be included in the calculation. For purposes of determining enrollment status and hours registered, the hours at the end of the drop/add period are used to evaluate the quantitative standard.
Class standing = freshman or sophomore (must earn 50% of credits attempted)
Class standing = junior (must earn 60% of credits attempted)
Class standing = senior (must earn 67% of credits attempted)
Regardless of class standing, a student must earn 67% of credits attempted once more than 120 hours have been attempted. Please consult the Academic Programs, Policies, and Services section of this catalog for the definitions of class standing.
The maximum time for a full-time student to complete a bachelor’s degree shall be 150% of the published length of the program. For example, if the specific degree program requires 120 semester hours, a student must complete the requirements within 180 hours. Students who attempt more than 180 hours are automatically deemed ineligible for financial aid.
Please note that attempting hours and then dropping the class adversely affects your academic progress according to the chart above. Included in attempted hours are all coursework attempted, passed, repeated, incomplete, failed, and withdrawn courses. Attempted hours include transfer credits. Attempted hours do not include credits earned through Advanced Placement (AP), College Level Examination Program (CLEP) or similar testing programs.
Withdrawal from Courses: For the quantitative standard, courses for which grades of “W” are assigned are counted as hours attempted.
Incompletes: A grade of Incomplete (“INC”) is counted in hours attempted for the quantitative standard. If the INC is not removed within eight weeks following the end of the term, a grade of “F” will be recorded.
Repeating Courses: Qualitative standard: A student may retake a course to improve a grade. If a course is taken for a second time, the most recent grade will be figured into the student’s grade point average. Quantitative standard: In determining eligibility for financial aid, each attempt is included in calculating total hours attempted. Financial aid will not be awarded for repeated courses that have previously been successfully completed.
Financial Aid Warning: Students who do not meet the quantitative and/or qualitative standards will be placed on financial aid warning for one payment period. During the warning period, students will be eligible for institutional, state and federal aid. At the end of the warning period, students who do not meet the quantitative and/or quantitative standards will no longer be eligible for federal or state aid and are required to submit an appeal before to regain eligibility.
Financial Aid Probation: Students who do not meet the quantitative and/or quantitative standards after the financial aid warning period is over and their appeal has been approved, will be placed on financial aid probation for one payment period. During the probationary period, students will be eligible for institutional, state and federal aid as long as they continue to meet the quantitative and/or quantitative standards. At the end of the probationary period, students who do not make satisfactory academic progress or do not successfully follow their individual academic plan will no longer be eligible for institutional, state and federal aid.
Appeal Process: Students who wish to appeal determinations of unsatisfactory academic progress (quantitative or qualitative) must write to the Financial Aid Review Committee explaining why they feel a waiver is warranted. Satisfactory Academic Progress standing is calculated at the end of each term. Students will receive an email to their North Carolina Wesleyan University student email address regarding their initial and final aid eligibility determination for the upcoming term. A successful appeal allows a student to obtain one (1) additional semester of aid. The Financial Aid Committee’s decision is final.
Academic scholarships may be suspended based upon academic performance. Review will take place at the end of every academic year once final grades have been posted in May.
Endowed and Donated Scholarships
North Carolina Wesleyan University is fortunate to offer scholarships through the generosity of various donors. These scholarships are awarded by the Office of Financial Aid and other departments as designated, based on specific criteria. Endowed and donated scholarships may be used to replace institutional funds or previously awarded North Carolina Wesleyan University merit scholarships. These scholarships can be applied toward tuition, fees, room, board, books and supplies. Not all scholarships are available to Adult & Professional Studies students. If a student is a recipient of an endowed donated or donor funded scholarship, the student may be required to compose a letter or note of appreciation to the donor(s), provide a phote upon request and attend scholarship events or any other activities at the request of the donor or North Carolina Wesleyan University. If the student fails to complete these requirements, this could result in the revocation and redistribution of the scholarship and a possible balance owed to North Carolina Wesleyan University.
The acceptance of any Donor-Funded Scholarship requires that the student complete an acceptable note of appreciation, attend scholarship appreciation events, provide a photo upon request and complete all scholarship requirements. Should the student fail to complete the necessary requirements, the scholarship may be redistributed.
George I. Alden Trust Scholarship
Alumni Scholarship Fund
Miles Frederick Anderson Memorial Scholarship Fund
Vivian Peele Aycock Endowed Scholarship Fund
Alice A. and Guy E. Barnes Endowed Scholarship Fund
Barnhill Contracting Company Scholarship Fund
Robyne St. Claire Barnes Living Scholarship
George W. Blount Scholarship Fund
Blue Cross Blue Shield of NC Health Science Scholarship
Laura Elizabeth Boice Endowed Scholarship Fund
C.L. and Anna P. Bonney Endowed Scholarship Fund
Lloyd G. and Shirley Parham Boone Endowed Scholarship
The Nell Rose Ellis Boone Endowment
William David Boseman and Della Bullock Boseman Memorial Educational Fund
Betsey M. Boyd Endowed Scholarship
R. Russell Braswell Scholarship Fund
Velma B. and Ernest A. Brown Scholarship Fund
Quedeshia “Donyell” Brown Living Scholarship
James E. and Mary Z. Bryan Foundation Scholarship
Lucille Thomas Bryan Scholarship Fund
Olivia and Chester Bullard Scholarship
John C. Bullock Scholarship
Emma McAfee Cannon Endowed Scholarship Fund
Christopher S. Cash Memorial Scholarship Fund
Cobb-Evans Ministerial Scholarship Fund
William R. and Stella H. Coleman Scholarship Fund
Louise Cowell Scholarship Fund
Essie Mae Batten Crocker Endowed Scholarship Fund
Jasper L. Cummings and Margaret W. Ivey Scholarship Fund
The CSX Endowed Scholarship
The Josephus Daniels Endowed Scholarship
John C. and Huldah B. Daughtridge Memorial Scholarship Fund
The Henry N. and Sidney T. Davenport Educational Trust Scholarship
R.W. Davis Scholarship Fund
Sandra L. Dawson Scholarship Fund
Leroy E. Dettman Memorial Endowed Scholarship Fund
Blanche Morris Dixon Endowed Scholarship
Dominion Foundation Scholarship
O.W. and Virginia Dowd Scholarship Fund
Ray and Dwight Duff Endowed Scholarship Fund
Thomas and Cynthia Dyer Endowed Scholarship
Edenton Street United Methodist Men’s Bible Class Scholarship Fund
Edgecombe/Nash Medical Associates Scholarship Fund
Justus and Margaret Everett Scholarship Fund
William Robert Everett Endowed Scholarship
Everett-Leggett Scholarship Fund
Bob and Irene Field Endowed Scholarship Fund
Richard J. Ford, Jr. Endowed Scholarship
Ralph E. Fowlkes, Jr. Ministerial Fund for Scholarships
Franks-Penny Memorial Scholarship
GlaxoSmithKline Women in Science Scholarship
The Donald Gary Glisson Endowed Scholarship In Memory of Martha L. Glisson and Lottie S. Glisson
James E. Grantham Endowed Scholarship Fund
Gravely Foundation Annual Scholarship
Taswell and Fidelia Griffin Endowed Scholarship Fund
Anita Donnelly Gurganus Memorial Endowed Scholarship Fund
Hall-Chewning BSN Scholarship
Alan A. Harper Endowed Scholarship Fund
Donald Briggs and Blanche Everett Harrison Business Scholarship
Harvey Endowed Scholarship Fund
Robert L. Huffines, Jr. Foundation, Inc. Scholarship
Charles and Margaret Hutcheson Endowed Scholarship Fund
Independent College Fund of North Carolina Scholarship
Independent Insurance Agents Scholarship Fund
Adam F. and Catherine B. Ipock Endowed Scholarship
Lillie W. and George W. Jackson Endowed Scholarship
Jenkins-Tapp Scholarship Fund
Allen S. Johnson Scholarship Fund
David A. Jones Endowed Scholarship Fund
Wilbert M. and Doris L. Kemp Scholarship Fund
Kiwanis Club of Rocky Mount (NC) Scholarship
Spero Kounouklis Scholarship Fund
The William T. and Karen N. Lancaster Family Annual Scholarship
Lewis-Smith Scholarship Fund
Littleton College Memorial Scholarship Fund
Mitchell A. Mah’moud and Nana B. Mah’moud Scholarship Fund
Robert R. Mauldin Scholarship
Charles K. and Verna B. McAdams Scholarship Fund
Kandis McBride-Jones Living Scholarship
Dr. James Durant Melton Outward Bound Scholarship
Helen Lancaster Minton Educational Fund
Vivian Proctor Mitchell Scholarship Fund
Frank L. Mock, Jr. Memorial Scholarship Fund
Joseph Dominic Nassrie, Jr. Memorial Scholarship Fund
Dr. J. Allen Norris, Jr. Memorial Scholarship
North Carolina Sheriffs’ Association Criminal Justice Scholarship
Nu Gamma Phi Scholarship Fund
Samuel J. Parham, Jr. Endowed Scholarship
Treva Porter Pendleton Scholarship Fund
Miss Susan Blanche Penny Ministerial Scholarship
Barbara Perry-Sheldon Endowed Scholarship
Petree-Forcum Memorial Scholarship Fund
Polly and C. R. Philpot Educational Fund
Pitt County Memorial Hospital Lights of Love in Memory of Christopher S. Cash Scholarship
Theo H. Pitt, Jr. and Molly Browning Pitt Endowed Scholarship Fund
Powell-Roberson Annual Nursing Scholarship
Powell-Roberson Endowed Nursing Scholarship
Sara Mitchell Powell Scholarship Fund
Julia Weskett Powers Endowed Music Scholarship Fund
Ruth Williams Rabil Endowed Scholarship
Swindell Rackley Memorial Scholarship Fund
The Jessie Bell Raiford Endowed Scholarship Fund
The Rainbow Scholarship
The Dr. George Rufus Ratchford Instrumental Music Endowed Scholarship
RMAWC Foundation Scholarship
Rocky Mount Adult Studies Scholarship
Rotary Club of Rocky Mount Scholarship
Charles Livingston Rogers II Endowed Scholarship Fund
Corbitt B. Rushing Scholarship Fund
The Jim Sabiston Scholarship
William G. Sasser Music Scholarship Fund
Don Scalf Endowed Scholarship Fund
Donesha “Dee” Scott Living Scholarship
Arch W. Sharer Scholarship Fund
William W. Shaw Scholarship in Business Administration
Gwen Gordon Shiley Endowed Scholarship Fund
Baxter B. and Elma G. Slaughter Scholarship Fund
Beverly and Gaston Small Scholarship Fund
Mary Lee B. and William K. Stewart, Jr. Endowed Scholarship Fund
Olive A. Stokes Scholarship
Algernon Sydney Sullivan Foundation Endowed Scholarship Fund
Algernon Sydney Sullivan Scholarship
The Charles Clifton “Cliff” Sullivan Endowment
Francis O. and Frank Tayloe Scholarship Fund
Oscar and Tommy Taylor Scholarship Fund
Roger G. Taylor Endowed Scholarship Fund in Honor of Gaile Davenport Taylor
Rosa B. Taylor Endowed Scholarship Fund
Rexford Francis and Rosa Lee Brake Tucker Scholarship Fund
The Carl and Mary Catherine Turner Endowed Scholarship Fund
Universal Leaf North America Endowed Business Scholarship
The Elizabeth L. and C. Gilbert Vaughan Endowed Scholarship Fund
H. Langill and Elizabeth M. Watson Scholarship Fund
Wells Fargo Foundation Scholarship
The John and Charles Wesley Heritage Scholarship
Lettie Pate Whitehead Scholarship Fund
Dr. W. L. Willhite Endowed Scholarship Fund
Cornelia H. Williamson History Scholarship
Mary Elizabeth Austin Yancey Endowed Scholarship Fund
Mary Benson Yarborough Endowed Scholarship Fund
Dr. and Mrs. Robert E. Zipf, Jr. Scholarship Fund
The Patricia Ann Black Grindle Scholarship Fund
The Janice Bryant Howroyd Endowment
Howard Parsons Biomedical Science Department Scholarship
The Nancy S. Parker Endowment Scholarship
James and Elizabeth Gray Endowment Scholarship
The Johnson Scholarship
Nancy A. Shaw Endowed Professorship
Nancy A. Shaw Endowed Scholarship
Gravely Arts Endowed Fund
North Carolina Wesleyan University is a member of the NCAA Division III. Students participating in intercollegiate athletics are eligible for financial aid based on need and/or academic ability and performance, as are all other North Carolina Wesleyan University students. The University does not award athletic scholarships per NCAA guidelines.
Withdrawals and Title Iv (Federal) Refunds
Students withdrawing from North Carolina Wesleyan University, regardless of reason, are required to complete the University’s withdrawal process. Withdrawal forms may be obtained from the Registrar’s Office. Information pertaining to applicable tuition charges upon withdrawal may be obtained from the Business Office. In addition to various situations to be considered a withdrawn student they are also considered a student who withdraws from a program offered in modules is considered to have withdrawn for Return of Title IV purposes if the student does not complete:
- One module that includes 49% or more of the number of days in the payment period;
- A combination of modules that when combined contain 49% or more of the number of days in the payment period; or
- At least half-time coursework completion for that payment period.
Return of Title IV refers to the calculation required when a recipient of Title IV aid withdraws from an institution during a payment period/period of enrollment in which the recipient began attendance.
Scheduled breaks of five or more consecutive days and all day between modules are excluded from the number of days in the payment period used to calculate whether the module(s) completed by the student comprise of 49% of the payment period.
If a student withdraws from school prior to completing over 60 percent of a term, the student may be required to repay a portion of the federal financial aid received for that term. A prorated schedule is used to determine the amount of federal student aid funds that the student will have earned at the time of withdrawal. Federal aid includes the Federal Direct Loan, Federal Direct PLUS Loan, Federal Pell Grant and Federal Supplemental Educational Opportunity Grant (FSEOG). Financial aid funds from State and institutional sources also follow the federal guidelines and may be prorated as determined. After the 60% point of the term, a student has earned 100% of the Title IV federal funds. If a student does not meet the new withdrawal exemptions, but completes all coursework scheduled to attend (even if only one module), an Return to Title IV may not be required. Please contact the Office of Financial Aid for additional information.
The policy of the Office of Financial Aid is to review and recalculate Pell Grant and North Carolina Need Based Scholarship (NBS) eligibility at the end of the 100% tuition refund period (drop/add period) of the last class in which a student is enrolled. Pell Grants and NBS may be reduced or increased based on changes in enrollment. For example, if a student is registered for courses in both the first and second subsessions of a semester (i.e., 8A and 8B), Pell Grant and NBS eligibility will be reviewed at the end of the second sub-session’s drop/add period. If the student’s enrollment has changed, the amount of Pell Grant and/or NBS will be adjusted accordingly. If a student is enrolled in full semester courses only, eligibility will be reviewed (and possibly recalculated) at the end of the full semester’s drop/ add period. If that student later adds a course in the second sub-session of the semester, eligibility will be reviewed again at the end of the second subsession’s drop/add period. Federal and State regulations require the University to recalculate Pell Grant and NBS eligibility when a student fails to attend any course used to award a Pell Grant or NBS.
Direct Loan Recalculation Policy
The policy of the Office of Financial Aid is to review and recalculate the direct loan eligibility at the end of the 100% tuition refund period (drop/ add period) of the last class in which a student is enrolled. Direct loans may be reduced based upon changes in enrollment if the loan has not already been dispersed. For example, if a student registered for courses in both the first and second sub-sessions of a semester (i.e., 8A and 8B), direct loans will be reviewed at the end of the second sub-session’s drop/add period as well. If the student’s enrollment has changed, the amount of the loan will be adjusted accordingly unless the loan has already been disbursed based upon the initial registration.
Recipients of financial aid at North Carolina Wesleyan University are required to enroll in classes each semester meeting the deadlines and procedures established by the Registrar’s Office. Unless otherwise noted the amount(s) listed on the award notification are annual awards with one half or in equal installments applied to the student account each semester. Students that audits class( es) are not eligible to receive financial aid funds.
Revisions in Financial Aid Awards
A student’s total financial aid award from all sources can never exceed their cost of attendance. Awards may be revised or canceled if, but not limited to, a student withdraws; changes enrollment status from the initial award; has a change in housing status; has a change in family circumstances; provides information on the FAFSA that differs from other documents received; receives outside assistance; or change in availabilty of funds.
- The award notification acknowledges the right of the Office of Financial Aid to make changes to any award.
- Notification of the change is sent to the student and/or the electronic award notification is updated in the student portal.
Declining an Award
Students who wish to decline any part of an award should do so in writing either via email or in written format to the Office of Financial Aid.
Approximately one third of FAFSA filers are selected for verification. A requirement of the U.S. Department of Education, verification is the process of confirming information submitted on the FAFSA. Students are responsible for submitting requested information to complete the verification process no later than 120 days before the last day of the student’s attendance in class. However, federal student aid will remain estimated and will not be credited to the student’s account until verification is complete. Additionally, students awarded Federal Work Study may not begin employment until verification is complete.
Items to Be Verified Include:
- Adjusted Gross Income
- U.S. income tax paid
- Education credits
- Untaxed IRA distributions
- Untaxed pensions
- IRA deductions and payments
- Tax-exempt interest
- Income earned from work
- Household size
- Number in college
- High school completion status
- Identity/statement of education purpose
- Marital status
- Any other conflicting information
The Office of Financial Aid has partnered with Inceptia to help our students complete the verification process. To learn more about Inceptia visit https://ncwu.verificationgateway.org/#/login. Students selected for verification will receive email correspondence from Inceptia and/or the University notifying them the documents needed to complete verification. The following documents are generally required to complete the process:
- All students who file taxes: Signed copy of student’s federal IRS tax return transcript or signed IRS tax return from two years prior (i.e. verification of 2022-2023 FAFSA information requires tax return information from 2020)
- Dependent students: Signed copy of parents’ federal IRS tax return
- Transcript or signed IRS tax return from two years prior (i.e. verification of 2022-2023 FAFSA information requires tax return information from 2020)
- Married independent students: Signed copy of spouse’s IRS tax return transcript or signed IRS tax return from two years prior (i.e. verification of 2022-2023 FAFSA information requires tax return information from 2020)
- Other documents as requested from Inceptia or the Office of Financial Aid
Upon receipt of the verification documents, Inceptia or the University will compare the information on the submitted documents with that on the FAFSA. If discrepancies are revealed, Inceptia or the University will make the corrections, which could result in a change in aid eligibility. The University will notify the student in writing of any changes in eligibility due to verification. The University will cease processing federal and state student aid for students who fail to submit the required verification documents before the deadline.
If a student is selected for verification after federal and state student aid funds have already been disbursed, the University will withhold all future disbursements of federal and state student aid until verification is complete.
If verification results in the student’s ineligibility for aid that has been previously disbursed, then the student is responsible for repaying aid that he or she is not eligible for. The University will notify the student in writing requesting full payment of the overpayment of aid he or she is not eligible for. Any student in an overpayment status who fails to repay the overpayment or make satisfactory repayment arrangements will be reported to the U.S. Department of Education and/or to the National Student Loan Data System (NSLDS) and remain ineligible for further federal and state student aid until the overpayment is resolved.